Details on loss of share certificate, nomination and other matters

Information to Shareholders for loss of share certificates, nomination and other matters

Loss of Share Certificate(s):

In cases of Loss of Share Certificate(s), shareholders are required to be notified without delay alongwith a certified copy of an FIR/ police acknowledged complaint.

Additional formalities required to be complied are as follows:

  • Loss of Share Certificate(s) by registered holder or Share Certificate(s) posted by RTA and not received by registered holder
  • Affidavit confirming loss of the Share Certificate(s).
  • Indemnity agreeing to indemnify the Company against any future claims that may be made on the Company arising out of issuance of such duplicate Share Certificate(s) by the Company.
  • Advertisement informing the public about such loss and advising the request made to the Company for issue of duplicate Share Certificate(s).
  • Bank Guarantee in favour of the Company for the market value of the Shares, as on the date of execution of the Guarantee, for a period of two years or two grantors undertake the consideration amount as per market value.
  • Bank attested copies of any two of Passport/ PAN Card/ Driving License/ Voters Identity Card etc. towards proof of identification & address.
  • For printing specimen of Affidavit, Indemnity, Press Advertisement and Bank Guarantee Click here or contact Mr Ratan Mishra, Director, RTA at 9830440777

Loss of Share Certificate(s) by an investor who is not registered as a member

  • Affidavit confirming loss of the Share Certificate(s).
  • Indemnity agreeing to indemnify the Company against any future claims that may be made on the Company arising out of issuance of such duplicate Share Certificate(s) by the Company.
  • Advertisement informing the public about such loss and advising the request made to the Company for issue of duplicate Share Certificate(s).
  • Bank Guarantee in favour of the Company for the market value of the Shares for a period of two years. Or two guarantors who undertake the consideration amount as per market value.
  • 'No objection letter' from the registered holder to the issue of duplicate Share Certificate(s) and transfer of the same in favour of the investor.
  • Proof of purchase of Shares by the investor.
  • Securities Transfer Form duly executed by the registered holder(s).
  • Bank attested copies of any two of Passport/ PAN Card/ Driving License/ Voters Identity Card etc. towards proof of identification & address.

Please note the following:

Requests for issue of Duplicate Certificate(s) where the value of such lost Shares exceeds Rs 25 lakhs will not be entertained unless accompanied by an order from a Court of competent jurisdiction directing the Company to issue duplicate Share Certificate(s).

The FIR/ police complaint should be lodged in English and must include complete information about the Share Certificate(s) reported lost/ misplaced, viz, Share Certificate no(s), distinctive nos, number of Shares, folio no(s) etc. In case the FIR/ police acknowledged complaint is lodged in a local language, a duly certified English translated version of the same should also be made available to RTA.

Duplicate Share Certificate(s) cannot be issued by the Company where the Shares in question are already transferred/ dematerialised.

Nomination Facility:

Shareholders holding Shares in physical form and wish to make any nomination/ change nomination made earlier in respect of their shareholding in the Company, should submit to RTA the prescribed Forms together with self-attested copies of any two of the following documents in support of identification of the proposed nominees:

  • PAN Card or,
  • Passport or,
  • Aadhar Card or,
  • Voter Identity Card or,
  • Driving Licence.

To view Nomination Form: Click here

Change of Address:

Shareholders who hold shares in the physical form and wish to effect change in address recorded with the Company may submit to RTA a duly completed Change of Address Request Form.

For printing Change of Address Request form: Click here

Please note the following:

Change of address will be effected provided the signature of the registered holder on the Change of Address Request Form matches with the specimen signature on record with the Company.

Format for change of Signature form: Click here

Change in status from Resident to Non-Resident:

On change of status from Resident to Non-Resident and where sale proceeds of Shares or dividend payment is sought to be repatriated outside India, prior permission from the Reserve Bank of India through the concerned banker in India would be required to be submitted to the Company.

In case you have become a non-resident, but do not wish to repatriate the sale proceeds of Shares or dividend payment outside India, a duly completed Form of Undertaking would be required to be submitted to the Company/ RTA.

Please remember to mention the Non-Resident Ordinary (NRO) account number with the banker in India to facilitate payment of dividend.

Shareholders are requested to provide their e-mail address, telephone / fax numbers and quote their account members / DP ID & Client ID numbers in all correspondence with RTA to facilitate prompt response.

NECS form for dividend Click here